A group of residents from the rural area of La Broquerie continue to attend council meetings to discuss road conditions and municipal taxes.

During the delegation at the most recent meeting, one ratepayer asked council why the RM of La Broquerie's council meeting minutes do not include statements made by delegations. 

Andrew Glassco, CAO of the RM of La Broquerie, informs that the way the RM of La Broquerie records minutes is consistent with The Municipal Act of Manitoba. 

“Council meeting minutes are the official public record of council decisions, and are normally taken by the CAO or their designate. The minutes are made available to the public in a timely fashion, and are typically posted on municipal websites. Minutes of council meetings do not include statements of debate, they are a record of decisions only.” 

Glassco informs that Section 127 - sub-section 2A of The Municipal Act states that the CAO must ensure that the minutes of every council meeting are made without note or comment. 

“And so that is the best practice around the Province of Manitoba, and the RM has always recorded their minutes in that fashion, and we will continue to record our minutes made without note or comment—The Municipal Act requires that.” 

 

The information below can be found on the Province of Manitoba website. 

 

C.A.O.'s administrative duties  

127(2) The chief administrative officer must ensure that

(a) the minutes of every council meeting are made without note or comment;  

(b) the by-laws and minutes of council meetings and all other records and books of account of the municipality are kept safe and in accordance with Division 1 (Retention and Disposition of Municipal Records) of Part 9;  

(c) the revenues of the municipality are collected;  

(d) money belonging to or held by the municipality is deposited in the bank, credit union, caisse populaire, or trust corporation designated by the council;  

(e) the accounts for authorized expenditures of the municipality are paid;  

(f) accurate records and books of account are kept of the financial affairs of the municipality; and  

(g) any information requested of the municipality by the minister is provided within a reasonable time. 

Related Stories